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NMRLS Digital Library Grant Participation Application

To apply fpr a NMRLS Digital Library Grant, simply download the application in either Microsoft Word or Portable Document Format (PDF) below:

NMRLS Digital Library Grant Application - MS Word version

NMRLS Digital Library Grant Application - PDF version

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Information requested on NMRLS Digital Library Grant Application:

Institution:
Address:
Library Contact:
Phone:
Fax:
Email:

Please check off the type of project you wish to undertake. If your project varies, please describe on a separate sheet.

[ ] We are applying to use the NMRLS Scanning lab and/or editing facilities.
Please complete items 1-9 below.

[ ] We would like to include parts of our collection in the Northeast Massachusetts Digital Library. These materials are not on the Web yet but they have already been digitized or will be digitized soon. We are not planning to use NMRLS scanning resources.
Please complete items 1-9 below.

[ ] We am interested in having our collections that are already on the Web linked to from the Northeast Massachusetts Digital Library.
Please complete items 1-6 below.

[ ] We am interested in attending training sessions relevant to the project, please add my name to your mailing list. We have not decided to scan anything yet.
Stop here.

Deadline: While there is no specific deadline to apply for this grant project which will continue until June 2005, we encourage you to apply early to help us implement the Digital Library website soon.

1. Describe materials that you plan to scan or have scanned:

Name of item/collection:
Date(s) of item:
Extent of item:

Has the item/collection been cataloged?

[ ] in your online catalog
[ ] in OCLC WorldCat
[ ] elsewhere

If yes, please provide copy of the cataloging:

2. Please describe the cooperative nature of the project, if any. List all participants and briefly describe the intended results:

3. Subject matter, please check relevance to targeted subject matter:

[ ] Essex County History
[ ] Diversity content
[ ] Women
[ ] Other

4. Audience, please check relevance to targeted audiences:

[ ] Diverse population, i.e., _____________________________________
[ ] Women
[ ] Seniors
[ ] Massachusetts School Curriculum Frameworks

5. Please describe how often this item/collection is used by patrons

[ ] never
[ ] 1-5 times per year
[ ] 6-10 times per year
[ ] >10 times per year
Describe the condition of this item/collection (circle):
like new good fair poor

6. Will the scanned images be available to the general public on the Web?

If not, please explain how access will be provided:

If yes, please indicate method

[ ] on institution's Web site at http://____________________________
[ ] on a different Web site at http://____________________________
[ ] on NMRLS Web site. We request NMRLS grant assistance.

7. Scanning resources required:

[ ] Materials are already scanned
[ ] Materials will be scanned by _________________________(date)
[ ] The library will provide staff to scan the item/collection
[ ] The library can provide funding for scanning, amount $__________
[ ] The library cannot provide staff or funding for scanning. We request NMRLS grant assistance.

8. Indexing resources required:

[ ] Item(s) is(are) indexed, see attached copy/copies
[ ] The library will provide staff to index the item/collection
[ ] The library can provide funding for indexing, amount $__________
[ ] The library cannot provide staff or funding for indexing. We request NMRLS grant assistance.

Preferred indexing:

[ ] MARC
[ ] Dublin Core
[ ] EAD (encoded archival description)
[ ] Other, _________________________________________

The library agrees to the following terms:

the item/collection, along with all necessary copyrights in the item/collection, are owned by the library or the library has the necessary rights, whether acquired through public domain or other means, to copy and distribute electronic copies of the item/collection

the library grants the right to NMRLS to hold, display, edit, reproduce, and distribute copies of the item and its description/cataloging data in electronic, print and other formats to the public in perpetuity

NMRLS claims no ownership rights for the content

the images created under this program are intended to serve as display copies and not as preservation copies

the library staff member has attended a NMRLS digital library orientation session or agrees to attend a session prior to beginning the project

NMRLS disclaims responsibility for, and the library agrees to waive responsibility against NMRLS for any direct, indirect, consequential, or incidental damages arising out of or relating to the library's use of the item/collection or NMRLS' use of the item/collection as authorized by the library

The library agrees to indemnify and hold NMRLS harmless from and against all claims, expenses and liabilities, including reasonable attorneys' fees and expenses, arising out of the inaccuracy of any representation or warranty made by the library in this application, the library's breach of any of its obligations herein, or the library's negligent performance under this application

_________________________________________________
Library Name and Address

_________________________________________________
Signature

_________________________________________________
Printed Name/Title/Date

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